Email Client Configuration for your Google Email

Your users might want to send and receive mail from other email clients, for example Microsoft Outlook or Apple Mail. This article has steps for admins and users to set up Gmail with another mail client.

Recommended email clients

We recommend you use Gmail only with third-party email clients that support OAuth. OAuth lets apps and websites share your Google account data without requiring your username or password. Email clients that use OAuth keep your Gmail account more secure.

The latest versions of Outlook, Apple Mail, and Samsung Mail support OAuth. If you're not sure if your email client supports OAuth, contact tech support or check the help documentation for the client.

We recommend using the latest versions of:

Important: Your support plan might not include support for third-party products. In this case, contact support for the third-party mail app.

Set up Gmail with Apple MailSet up Gmail with Mail on a Mac

Follow these steps to set up Gmail on a Mac with Apple Mail 9.3 or later.

Open Apple Mail on your computer.
Click MailAdd Account.
Select the Google option, then click Continue:
If prompted, click Open Safari to let Google to finish authentication:
Enter your Google Workspace Gmail email address in the Google Sign in window and click Next:
Enter your password in the Google Welcome window and click Next. If prompted, select Allow to grant permissions to your account.
Check the Mail box in Select the apps you want to use with this account, then click Done:

Set up Gmail with older versions of Outlook and other clients

Turn on IMAP in Gmail

Tell your users to turn on IMAP in their Gmail account:

In Gmail, in the top right, click Settings See all settings.
At the top, click the Forwarding and POP/IMAP tab.
In the IMAP Access section, select Enable IMAP.
At the bottom, click Save Changes.

Set up Gmail with the older version of Outlook

Important:

The email addresses and domains shown in these steps are examples. Replace them with your own email address and domains.
These steps and screenshots are for older versions of Outlook, but you can use the values shown in these steps with other mail clients.

Click Add Account:
Select the Manual setup or additional server types option, then click Next:
Select the POP or IMAP option, then click Next:
In the Add Account window, enter these values:
- Your Name: The name you use with your Google Workspace Gmail account
- Email Address: Your Google Workspace Gmail address
- Account type: IMAP
- Incoming mail server: imap.gmail.com
- Outgoing mail server (SMTP): smtp.gmail.com
- User Name: Your Google Workspace Gmail address
- Password: Your Google Workspace Gmail password
Then click More Settings…
In Internet E-mail Settings, enter these values in the General tab:
- Mail Account: Your Google Workspace Gmail address
- (Optional) Organization: Your company or school name
- (Optional) Reply E-mail: A reply email address, if it’s different from your email address
Then click the Outgoing Server tab.
In the Outgoing Server tab:
- Check the My outgoing server (SMTP) requires authentication box.
- Select the Use same settings as my incoming server option.
Then click the Advanced tab.
Enter these values in the the Advanced tab:
- Incoming server (IMAP): 993
  - Use the following type of encrypted connection: SSL
- Outgoing server (SMTP): 587
  - Use the following type of encrypted connection: TLS
Note: If you change the Outgoing server (SMTP) encrypted connection type to SSL, enter 465 in the Outgoing server (SMTP) field (instead of 587).
Then click OK.